Office 365 Governance

Improve Governance with Classification

Governance is an important component of a SharePoint and Office 365 implementation.  This is because organisations have significant concerns about security and data privacy.  This is due to Office 365 being open and collaborative.  Furthermore, there is concern that information will quickly become unmanaged and difficult to find.

ProvisionPoint can improve Governance in Office 365.  This is because users can be empowered whilst avoiding information chaos and duplication.  Furthermore, there will be not be a need to compromise security or visibility.

A Governance plan for Office 365 has multiple components.  First, is the correct classification of information.  This is because classification makes it easier to find and understand information.  Furthermore, it is important to use a consistent and relevant taxonomy for classification.

ProvisionPoint allows organisation to capture specific meta data as part of the provisioning process.  This is for all Office 365 objects, including SharePoint Sites, Office 365 Groups and Microsoft Teams.  The meta data can be shown against a specific object and as part of a global directory.  Also, the classification information can be used to enforce governance rules.  This could include setting branding and controlling site addresses.

Classification in Office 365
Office 365 Governance

Authorisation and Compliance

User Self Service is one important part of an adoption strategy for Office 365.  However, there is a risk of users creating the wrong object or duplicating an existing object.  Consequently, Approval within self-service is also an important part of governance. 

In ProvisionPoint approval processes can also be defined as part of provisioning.   This includes for the requesting of SharePoint Sites, Office 365 Groups and Microsoft Teams.  Furthermore, there is clear visibility of the authorisation process and all relevant parties are kept notified.

Privacy and Security are also important components of governance for Office 365.  This is because organisations do not want information shared incorrectly with users.  Therefore, organisations use ProvisionPoint to maintain the right privacy, security and visibility of Office 365 objects.  Including defining SharePoint Security Groups, controlling Group Privacy and limiting External Sharing. 

Finally, ProvisionPoint can be used to monitor trends in provisioning requests across Office 365. This includes seeing the timeline of a specific object to understand the history of change.  As a result, organisations can deliver on the auditing component of their governance plan. 

Office 365 Governance. Sorted.

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Office 365 Classification

Classification

Capture organisation specific meta data as part of the provisioning process. Visualise this meta data to help users make sense of Office 365 and better understand where information should be filed.

Authorisation for Provisioning in Office 365

Authorisation

Define approval processes for new SharePoint Sites, Office 365 Groups and Microsoft Teams. Ensure all relevant parties are kept notified of the process.

Office 365 Compliance

Compliance

Ensure that organisational compliance rules are applied  in Office 365.  Maintain the right privacy, security and visibility of SharePoint Sites, Microsoft Teams and Office 365 Groups.

Office 365 Monitoring

Monitoring

Monitor trends of provisioning requests for SharePoint Sites, Office 365 Groups and Microsoft Teams.  Use the timeline of a specific object to understand the history of change.