Improve Discovery with Data Classification
Capture customisable metadata as part of the request process for a SharePoint Site, Microsoft 365 Group or Microsoft Team. Use this information to validate requests, control the visual appearance of objects and set naming conventions.
Classification data can be made visible to users to help them discover and understand specific Microsoft 365 objects. And with the Custom Actions feature, you can also configure your own custom actions to meet specific user requests and build navigation experiences relevant to your users.
Enforce Approval of User Requests
Implement organisation specific authorisation processes for certain provisioning requests within Microsoft 365. Notify key users about provisioning requests, authorisation actions and request outcomes.
Use ProvisionPoint 365 to define approval processes to requests for new SharePoint Sites, Microsoft 365 Groups and Microsoft Teams. Implement granular approval to individual Actions, including object deletion.
Ensure Data Security
Have confidence that Self-Service in Microsoft 365 will not cause you compliance headaches. Reduce risk by ensuring that sensitive data locations are secured and classified according to your organisational needs.
In ProvisionPoint 365, ensure the correct privacy settings are applied and manage which users are given access to Microsoft Teams, Microsoft 365 Groups and SharePoint Sites. Maintain ongoing permission compliance with flexible reporting and streamlined permissions management.
Manage Ongoing Risk
Effectively manage the risk of change, whether that be employees leaving, projects ending or data sharing requirements changing. Define configurable Compliance Policies which can report and action on organisation risks.
Inform administrators of employees who have left the organisation are still a responsible Owner of a Team or Site. Report if data is shared incorrectly and where appropriate reset to organisational standards.
Compliance Features for All Workspace Types
ProvisionPoint Workspaces is jam-packed with compliance features to enable seamless on-going management of all workspace types.
Managing the Modern Workplace
With the many possibilities of Microsoft 365, management has never been so important. Collaboration has been enabled like never before, and seemingly harmless user behaviours can introduce risks that need to be managed and mitigated.
ProvisionPoint 365 brings powerful management to Microsoft 365, with top-down control for administrators and seamless experiences for users.
The business is happy. Users are empowered to do more without feeling constrained by the system. A governance win-win.
Ongoing management matters in Microsoft 365. Things change, chaos takes over. New lists or libraries, more channels, planner tasks, updating permissions. Change is relentless.
ProvisionPoint 365 empowers users to safely manage change in Microsoft 365. Actions can be performed that are centrally defined, but actionable by any permitted user. Everyone can be an administrator, with zero risk.
Sprawl can be prevented, aged data can be eliminated, sites and Teams can be expired and archived, by users or by processes.
ProvisionPoint 365 helps organisations manage the lifecycle of Microsoft 365 containers and objects. Calm is restored.
Improve Governance with Classification
Context is vital for successful user-empowered governance. The correct classification of information, making it easier to find and understand the content, needs to be mapped to a consistent and relevant taxonomy for classification.
ProvisionPoint 365 allows organisations to capture specific metadata as part of the provisioning process. For any Microsoft 365 object, including SharePoint Sites, Microsoft 365 Groups, and Microsoft Teams. Metadata can be shown against a specific item or as part of a global directory. Classification information can be used to enforce governance rules such as branding or object naming.
Read More From our Blog
We continue to expand our Compliance Policies features in ProvisionPoint Workspaces with some exciting new functionality in our latest release.
This is the fifth blog in a series of articles looking at five key areas which organisations can address in order to simplify Microsoft Teams governance.
This is the fourth blog in a series of articles looking at five key areas which organisations can address in order to simplify Microsoft Teams governance.