What is the lifecycle of a Microsoft Team?
There are several challenges with deploying Microsoft Teams to an organisation and one of the most significant is how to avoid an endless sprawl of Teams. One key component of this particular challenge is when to archive or dispose of a specific Team.
By solving the question of lifecycle management for Microsoft Teams organisations can reduce the risk of information sprawl. Also a less cluttered experience in Teams will approve user adoption because it will be far easier to find current and relevant content.
The outcome will be fantastic but solving the question of lifecycle management is not a simple task. It would be best if you asked questions like
- What is the end point of a Team?
- When is a Team no longer active?
- What happens to Team following the completion of its lifecycle?
- Who decides a Team is no longer active?
The ownership problem
Defining clear ownership is a problem across Office 365 whether that be Microsoft Teams, Office 365 Groups or SharePoint Sites. In the case of Microsoft
To address the problem of ownership of Teams organisations need to do three things. Firstly each Team should have clear owners defined which are made visible to users in every Team.
What to do with a Team
Once the rules have been decided for when a Team should no longer be active, the next decision is what to do with one of these Teams. The Team could be deleted but this is a relatively brutal approach to lifecycle management and could risk losing essential business data.
How does ProvisionPoint help
ProvisionPoint provides an engine for lifecycle management through the Leases feature. A service definition in ProvisionPoint, used to request a Team, can have
ProvisionPoint is not limited to the use of Leases, and by using Actions, owners can respond dynamically during the lifecycle of a Team. An owner of the Team can choose at an appropriate point to change the Ownership or trigger the Archive action.
If you would like to see how ProvisionPoint helps with the lifecycle management of Microsoft Teams then get in contact for a free demo.