Lifecycle Management for Office 365
User Self Service
Lifecycle Management of objects in Office 365 is important to many organisations. This is due to them lacking a consistent way to create, manage and dispose of these objects. Furthermore, this problem is relevant to SharePoint Sites, Office 365 Groups and Microsoft Teams.
ProvisionPoint helps organisations manage the end to end lifecycle of SharePoint Sites, Microsoft Teams and Office 365 Groups. This is achieved by enabling user self-service and by defining clear ownership. Also, through the ongoing management and expiry of Office 365 objects.
User Self-Service is the first component of managing lifecycle in Office 365. ProvisionPoint enables Self Service for authorised users to request new SharePoint Sites, Office 365 Groups or Microsoft Teams.
Ownership is another component of managing lifecycle in Office 365. This is because Owners will ensure information is still relevant and updated accordingly. Also, users can easily see who is responsible for a specific Site, Group or Team. Ownership is improved by using ProvisionPoint to set and change Owners for Office 365 objects.
Ongoing management is another important component of lifecycle in Office 365. This is because requirements change during the life of a specific object. First of all, this could include creating new Lists or Libraries in a SharePoint Site. Also changing the object title and classification information. Or finally changing the permissions to a specific Office 365 object.
ProvisionPoint empowers Owners to manage ongoing change in Office 365. This is achieved with Actions Owners can perform on a specific object. These include defined update actions and changing existing settings. This also can include the option to delete the object if it is no longer required.
Organisations are concerned with Information sprawl in Office 365. This is because they want to ensure that storage is not wasted. They also want to ensure out of date content does not appear in search results. Therefore, expiry and deletion of objects is the final component of lifecycle management.
ProvisionPoint helps organisation manage the disposal of an Office 365 object. This is due to Leases which can be assigned different objects created in Office 365. Firstly, each Lease has a time limit. Secondly, each Lease has set of defined expiry option. These can include Email Notifications, Removing Access, Archiving and Deletion. As a result, organisations can manage an effective retention strategy for Office 365.
Lifecycle Management for Office 365. Sorted.
Improve adoption and accelerate your Office 365 roll out by delivering Self-Service provisioning. Allow authorised users to request new SharePoint Sites, Office 365 Groups and Microsoft Teams.
Define clear Ownership to ensure that information in Office 365 is still relevant and is effectively managed. Set Owners for each SharePoint Site, Microsoft Team and Office 365 Group created.